Return to listing

Operations Administrator

Job Overview:

Van Beek Natural Science is seeking a detail-oriented and proactive Operations Administrator to support our daily operational activities and ensure seamless coordination across teams. The ideal candidate will play a key role in optimizing office processes, supporting project execution, and contributing to the overall success of our business operations.

Key Responsibilities:

  • Office Management: Oversee the daily operations of the office, ensuring that all administrative tasks are completed efficiently and in a timely manner. This includes maintaining office supplies, coordinating schedules, and managing documentation.

  • Communication Support: Serve as a liaison between departments to ensure smooth communication and assist with meeting scheduling, preparing reports, and handling correspondence.

  • Operational Coordination: Collaborate with various teams to monitor project timelines, track deliverables, and provide logistical support for ongoing projects.

  • Document Management: Maintain organized systems for filing, retrieving, and updating documents, records, and reports to ensure compliance with company policies.

  • Resource Management: Assist in managing office resources and ensure that materials, equipment, and facilities are available and functioning effectively.

  • Process Improvement: Identify and suggest areas of operational improvement to enhance efficiency and reduce costs across the organization.

  • Data Entry and Reporting: Input operational data into databases, track key performance indicators (KPIs), and generate reports for leadership review.

  • HR and Recruitment Support: Assist with recruitment processes, employee onboarding, and maintaining accurate employee records.

  • Customer and Vendor Relations: Provide support for customer and vendor inquiries, assisting with order processing, delivery coordination, and maintaining strong relationships.

Qualifications:

  • Education: Bachelor’s degree in Business Administration, Operations Management, or a related field (or equivalent experience).

  • Experience: Minimum of 2 years of experience in an office administration or operations role, preferably in a manufacturing or science-related field.

  • Skills:

    • Strong organizational and multitasking abilities.

    • Excellent verbal and written communication skills.

    • Proficiency in Microsoft Office Suite and familiarity with CRM or ERP software.

    • Ability to analyze operational data and generate insightful reports.

    • High attention to detail and ability to maintain confidentiality.

    • A proactive approach to problem-solving with strong decision-making capabilities.

Apply to this Job

Tell us about you

Please complete as many fields as possible. Fields in red are required.

First Name:
Last Name:
Address:
City:
State:
Zip:
Phone:
Email:



If yes, please explain

Day/Hours Availability

Please enter the hours you are available on the following days

Monday From To
Tuesday From To
Wednesday From To
Thursday From To
Friday From To
Saturday From To
Sunday From To
 
What date are you available to start work?
 
Please list your skills and qualifications
 

Education

High School
What was the name of the High School you attended? Did you graduate? If so what year?

Education

College / Post Secondary
What was the name of the College / Post Secondary School you attended? What was the location of the College / Post Secondary School you attended? What dates did you attend?
  From To
 

Previous Employment 1

Company Name:
Dates Worked:
Supervisor Name:
Email:
Phone:
Address:
Position Title:
Responsibilities:
Reason for Leaving:
Ok to contact?
 

Previous Employment 2

Company Name:
Dates Worked:
Supervisor Name:
Email:
Phone:
Address:
Position Title:
Responsibilities:
Reason for Leaving:
Ok to contact?
 

Previous Employment 3

Company Name:
Dates Worked:
Supervisor Name:
Email:
Phone:
Address:
Position Title:
Responsibilities:
Reason for Leaving:
Ok to contact?
 

Reference 1

Name:
Phone:
Email:
Relationship:
 

Reference 2

Name:
Phone:
Email:
Relationship:
 

Reference 3

Name:
Phone:
Email:
Relationship:

Are you legally authorized to work in the United States?

Have you ever been convicted of a crime?

Do you understand this job is on-site? Type on-site if you understand.

Will you now, or in the future, require immigration sponsorship for employment in the United States?

Will you need to relocate to Orange City, IA?

Apply Now